ABJAD Documentation

Go to Academic → Sessions → Add Session.

Enter the session name (e.g. "2025–2026"), start date, and end date.

Mark it as Active to make it the default session for the school year.

All new students, timetables, and fee structures will default to the active session.

Academic → Programs → Add Program. Enter the grade name and assign it to a department if applicable.

Academic → Batches → Add Batch. Select the program, name the batch (e.g. "A", "B"), and set the maximum capacity.

Assign a Batch Incharge (homeroom teacher) from the batch settings.

To promote all students at year end: Academic → Batches → select the current batch → Promote.

Academic → Subjects → Add Subject. Set the subject name, code, and type (Theory / Practical / Both).

Assign subjects to programs using Course Management → add each subject to the relevant grade.

Assign a Subject Incharge (lead teacher) per course for accountability.

Book Lists: Academic → Book Lists — assign textbooks per subject and batch for parent visibility.

Academic → Class Timings — define your school's period slots (e.g. Period 1: 8:00–8:45 AM).

Academic → Timetable → Auto Timetable Generator. Select the session and batches to schedule.

Set constraints: max periods per teacher per day, subject frequency per week, room availability.

Click Generate. The system checks for teacher conflicts and room clashes before producing the timetable.

Review the generated timetable. Make manual adjustments by dragging periods in the timetable editor.

Publish the timetable — teachers and students see it immediately in their mobile apps.

Students → Add Student. Fill in personal details: full name (Arabic + English), date of birth, gender, nationality, national ID.

Upload a profile photo and any required documents (birth certificate, previous school records).

Select the Batch (class/section) and Session the student is joining.

Add Guardian information: primary contact name, relationship, phone, email. You can link multiple guardians.

Add medical notes, blood type, or any special needs in the Medical Information tab.

Save — the student profile is created and linked to the parent's mobile app account (if the guardian account exists).

Students → Import → Download the template file.

Fill in the spreadsheet with your student data following the column format.

Upload the completed file. ABJAD validates each row and reports errors.

Confirm the import. Errors can be fixed inline before final submission.

Finance → Fee Heads — define fee categories: Tuition, Registration, Transport, Activities, etc.

Finance → Fee Groups — group fee heads that are charged together (e.g. "Annual Fees" = Tuition + Books + Activity).

Finance → Fee Structures → Add Fee Structure. Select the session, program, and assign the fee group with amounts.

Different programs can have different fee amounts. You can also set student-specific overrides.

Finance → Fee Components — break down a fee into installments (Term 1, Term 2, Term 3) with due dates.

Finance → Fee Collection → search for the student by name, ID, or batch.

The student's outstanding balance, due installments, and any concessions are displayed.

Select the installment(s) to collect. Enter the amount received and payment method (cash, bank transfer, card).

Click Collect. A digital receipt is generated automatically and emailed to the parent.

The receipt is also visible to the parent in their mobile app under Payments.

For bank transfers: Finance → Bank Transfer — record the transfer reference and reconcile against the bank statement.

Finance → Fee Concessions → Add Concession. Define a concession type (e.g. "Sibling Discount 10%", "Staff Child 50%").

Set whether it applies as a percentage or fixed amount, and which fee heads it applies to.

Assign concessions to individual students from their student profile → Finance tab.

Concessions are automatically deducted when generating the student's fee demand.

Finance → Day Closure → review the day's collection summary (total collected, by payment method).

Verify the totals match your physical cash count.

Click Close Day. The day's transactions are locked and cannot be modified.

The daily collection report is generated and available in Reports → Finance.

Exams → Exam Schedules → Add Schedule. Name it (e.g. "Midterm 2026"), select the session.

Add exam dates per subject and batch: subject, date, start time, end time, room.

Assign invigilators for each exam slot from the staff list.

Generate and print Hall Tickets for students from the exam schedule.

Exams → Grades → Add Grade. Set the grade label (A, B, C...), minimum percentage, maximum percentage, and GPA points.

Set the pass mark threshold that applies school-wide or per subject.

These grades are applied automatically when marks are submitted.

Teachers: Exams → Mark Entry → select Exam, Batch, and Subject.

The student list for the batch appears. Enter marks for each student in the marks column.

Marks are validated against the maximum marks defined in the schedule. Invalid entries are flagged.

Absent students can be marked as Absent (AB) — they receive 0 but are flagged separately in reports.

Once all marks are entered, click Submit. Marks are locked and the grade is calculated automatically.

Admin review: Exams → Marks Overview — view submission status across all subjects and batches.

Exams → Marksheets → select the exam and batch.

Preview the marksheet layout. Student name, subject-wise marks, total, percentage, rank, and grade are included.

Generate individual PDFs per student, or batch-print all marksheets for a class.

Parents can view results directly in the mobile app once marks are published.

Teachers open the ABJAD mobile app or web portal → Attendance → Daily Attendance.

Select the date and batch. The student list appears.

Mark each student as Present (P), Absent (A), Late (L), or Half Day (H).

Submit the attendance. Parents of absent students receive an automatic push notification.

Attendance can be edited by the teacher within the same school day. After Day Closure, editing requires admin approval.

Teacher → Attendance → Period Attendance → select the period and subject.

Mark attendance for that specific period. Students late to a specific class are logged separately.

Period-wise data feeds into subject-specific attendance reports for parent viewing.

HR → Employees → Add Employee. Enter personal details, qualifications, and contact information.

Set the employee's department, designation, and join date.

Upload HR documents: employment contract, qualifications, ID copies.

Assign a login account from the employee record — this creates their ABJAD web and mobile access.

Assign the appropriate Role (Teacher, Finance Officer, etc.) to control their access.

HR → Leave Types — define leave categories: Annual, Sick, Emergency, Maternity, Unpaid.

Set the number of days entitled per year for each leave type.

Staff submit leave requests through the mobile app or web portal: select dates and leave type.

Admin or HR Manager approves/rejects from HR → Leave Requests → Pending.

Approved leave is reflected in the staff attendance record and triggers timetable gap alerts.

HR → Salary Structures — define salary components: Basic, Housing, Transport, Deductions (e.g. Social Security, Income Tax).

Assign a salary structure to each employee from their profile.

HR → Payroll → Run Payroll for the selected month. The system calculates gross, deductions, and net pay.

Review the payroll summary. Make adjustments for bonuses, advances, or penalties.

Generate and download payslips. Individual payslips can be emailed to each employee.

Transport → Routes → Add Route. Name the route (e.g. "North Amman Route 1") and define the stops in order.

Each stop has a name, estimated arrival time, and optional GPS coordinates.

Assign a vehicle and driver to each route.

Set the route schedule: pickup times (morning) and drop-off times (afternoon).

Transport → Student Allocation → search for the student.

Assign the student to a route and a specific stop (pickup and drop-off).

If transport fees apply, set the fee amount — it integrates with the Finance module automatically.

The parent's mobile app will show the assigned route and live bus tracking.

Communication → Announcements → Add Announcement.

Set the title and message body. Attach a file or image if needed.

Choose the audience: All Parents, All Teachers, Specific Batch(es), or the whole school.

Choose the delivery channel: In-App Push Notification, SMS, or both.

Schedule it for a future time, or publish immediately.

Published announcements appear in the app notification center for all targeted users.

Communication → Messages. Teachers can initiate a direct message to a parent.

Parents can also initiate from the mobile app → Messages → select teacher.

Full conversation history is retained. Both parties see read receipts.

Admin can view all message threads for compliance and oversight.

Resources → Assignments → Add Assignment.

Enter the title, description, subject, and due date.

Target the assignment: specific batch, or individual students.

Attach reference files or instructions (PDFs, images, documents).

Publish. Students see the assignment immediately in their mobile app under Assignments.

Resources → Library → Upload Resource. Supports documents, images, videos, and links.

Organize resources by subject and grade. Students access from the mobile app.

Resources are persistent — unlike assignments, they stay available all year.

Download the ABJAD app from the Apple App Store or Google Play Store.

Open the app and enter your school's unique School Code (provided by your school admin).

Log in with the credentials provided by the school — or use the "Forgot Password" link to set your own.

The app automatically shows data relevant to your role (parent, teacher, or student).

Enable push notifications when prompted — required for attendance alerts and announcements.